Donor reporting survey tools that keep baseline and endline comparable
Baseline, midline and endline use versioned forms. Changes create a new version, so an analyst can see whether a question changed between rounds before comparing results.
Survey app · M&E
Field evidence first, dashboards second
Bharat Survey is monitoring and evaluation software for NGO teams, CSR foundations and implementing partners who have to show what happened on the ground, village by village. Field staff collect indicator data offline on Android. Every record carries location evidence and passes a review queue. Programme managers watch progress by district, block and village, and export approved data into the donor or board report they already use.
- Indicator forms with validation and versions
- Progress by district, block, GP and village
- Location evidence and back-checks on records
- CSV, Excel, PDF and Google Sheets copy
3,000
Target households
2,184
Visits
1,962
Completed
1,871
Accepted
Daily accepted interviewsLast 12 days
Quality
Accepted1871
In review64
Outside area19
Weak signal8
Key indicators · by block
Safe water62%
Toilet use48%
Enrolment31%
Immunisation24%
Ram Kumar · shift on
26.8467 N · 80.9462 E · ±12 m
14
Received
12
Accepted
1
Review
1
Outside
Survey 3/6 · AmenitiesOffline
How is drinking water in your area?
- Comes regularly
- Comes sometimes
- Rarely / never
- Don't know
✓ Section saved on phone · autosave
BackNext
Log frame indicatorsBaseline and targetMonthly monitoringVillage coverageBack-check resultsCSR board updatesDonor exportsAudit trail
Our view
From log frame to field
Four steps turn a results framework into forms your field staff can fill offline.
- 01
Map indicators to questions
Each output and outcome indicator gets the questions that feed it, with units, ranges and disaggregation fields such as gender or social category, framed as your donor requires.M&E leadSurvey 3/6 · Public amenitiesHow is drinking water in your area?- Comes regularly
- Comes sometimes
- Rarely / never
- Don't know
BackNext✓ Saved on phone · autosaveSync statussample6Safe on phone8Synced to server#BS-0413 · In area · ±12 m Added to accepted count - 02
Assign areas and frequency
Villages, blocks or facilities are assigned to field staff using LGD-coded geography, with monthly or quarterly rounds set as separate form versions.Programme manager3,000Target households2,184Visits1,962Completed1,871AcceptedDaily accepted interviewsLast 12 days - 03
Collect with evidence
Staff fill forms offline. After sync each record is labelled in area, near boundary, outside, poor signal or mock GPS, and doubtful records go to review.Field staffLocation evidenceSurvey #BS-0412- In areaInside approx. boundary
- Accuracy±12 m
- Time09:42 · fresh fix
- Mock GPSNot detected
- Interview length11 min
Added to accepted count - 04
Approve and report
Only approved records count in progress views and exports. The M&E lead exports indicator tables for the donor report.M&E leadHome #17 · Visit outcome- Complete
- Partial
- Declined
- No contact
- Home locked
- Revisit
Survey 3/6 · Public amenities
How is drinking water in your area?
- Comes regularly
- Comes sometimes
- Rarely / never
- Don't know
BackNext
✓ Saved on phone · autosave
Sync statussample
6
Safe on phone
8
Synced to server
#BS-0413 · In area · ±12 m Added to accepted count
3,000
Target households
2,184
Visits
1,962
Completed
1,871
Accepted
Daily accepted interviewsLast 12 days
Location evidence
Survey #BS-0412
- In areaInside approx. boundary
- Accuracy±12 m
- Time09:42 · fresh fix
- Mock GPSNot detected
- Interview length11 min
Added to accepted count
Home #17 · Visit outcome
- Complete
- Partial
- Declined
- No contact
- Home locked
- Revisit
What managers see
Coverage by geography
Progress shows how many assigned villages or facilities have approved records this round, down to block and gram panchayat. Gaps show up while the round is still running, which is when you can still send someone.
- District, block, GP, village levels
- Assigned vs reported
- Last sync time per staff member
3,000
Target households
2,184
Visits
1,962
Completed
1,871
Accepted
Daily accepted interviewsLast 12 days
Quality
Accepted1871
In review64
Outside area19
Weak signal8
Key indicators · by block
Safe water62%
Toilet use48%
Enrolment31%
Immunisation24%
Quality alongside quantity
Next to each count sits the share of records flagged outside area, very short or awaiting review. A programme that looks on target but has a third of records flagged is not on target.
- QA queue by reason
- Back-check outcomes
- Supervisor corrections logged
Outside area · 14.2 km away · in review
CSR
Live here means during active field shifts, with last-update times shown. Nothing stale is presented as live.
Project tracking and monitoring system development sector partners can run
The NGO collects and reviews data in its own account and decides what to export or share. Staff see only their assigned areas.
- Own tenant, own data
- Role-based access
- Exports on approval
Read-only view for the CSR team
A viewer login lets the company's CSR team follow coverage and approved counts without editing anything, where the partner agreement allows.
- Viewer role
- No field data editing
- Audit log of access
Quarterly board pack
Approved data exports to Excel or PDF for the CSR committee's quarterly update, with the collection period and form version stated.
- PDF and Excel
- Form version on each record
- Period filters
3,000
Target households
2,184
Visits
1,962
Completed
1,871
Accepted
Daily accepted interviewsLast 12 days
Reporting
Donor reporting evidence baseline target result gap
Export indicator values by area with baseline and target columns you maintain, and calculate the gap in your reporting template. The evidence trail per record stays in the platform.
FCRA NGO reporting survey data: what survey data can and cannot do
FCRA annual returns are filed by the organisation on the Ministry of Home Affairs portal and focus on foreign contribution receipts and use. Survey data does not file them; it supports the activity narrative and utilisation evidence your finance team prepares.
Consent and access records
Consent is captured before each interview, and access to sensitive records is role-based and logged, which helps when a funder or auditor asks how beneficiary data was handled.
Decision aid
| Question | Bharat Survey | Health-system platforms such as DHIS2 | Organisation-wide NGO MIS |
|---|---|---|---|
| Main job | Field data collection, verification and review | Aggregate and tracker data for health systems | Activities, finance, HR and targets |
| Offline Android field forms | Yes | Yes, via its Android app | Varies |
| Location checked against assigned area | Yes, five states | Not verified | Not verified |
| Finance and grants modules | No | No | Often |
| Typical setup | Configured by us with your team | Implementation partner and server admin | Vendor onboarding |
We are not a dhis2 implementation partner india organisations can hire, and we do not provide DHIS2 hosting. If you need hisp india dhis2 support or a dhis2 database manager consultant, contact the DHIS2 community or HISP India directly.
Compliance context
Section 135 of the Companies Act, 2013 and the Companies (Corporate Social Responsibility Policy) Rules, 2014 set CSR obligations. After the 2021 amendment, companies with an average CSR obligation of ₹10 crore or more must undertake impact assessment, through an independent agency, of projects with outlays of ₹1 crore or more that have been completed at least a year earlier. Check the current notified rules on the MCA site before planning.
Bharat Survey covers the field evidence part of that work: monitoring data during implementation and household or facility surveys for assessment. It does not manage CSR budgets, spend approvals or MCA filings.
ESG reporting
Social indicators in sustainability reports, such as beneficiaries reached or community feedback, need traceable source data. Approved records with location and timestamps give auditors a trail back to the visit.
Out of scope
- CSR budget and spend tracking
- MCA CSR-2 filing
- BRSR report writing
- Grant management
Positioning
What we are
A verified field data layer
Forms, offline collection, location evidence, review, progress views and exports, for NGOs and CSR teams.
What we are not
A grants or finance system
No budgets, disbursements, fund utilisation ledgers or FCRA filing. Keep those in your accounting or MIS tool.
How they connect
Exports and Sheets
CSV, Excel and a one-way Google Sheets copy move approved data into whichever reporting system you already run.
Not the right fit if
- You need DHIS2 implementation or national health reporting
- You want grants, budgets and finance in one system
- Beneficiaries must self-report on web links
- You need a free tool
A good fit if
- Programmes where field evidence is questioned
- CSR partners reporting by village and block
- Baseline, monitoring and endline on one platform
- Teams working offline in Hindi
NGO solutions
Software and field services for NGOs.
Learn moreData collection app for NGOs
The field app in detail.
Learn moreMonitoring and evaluation services
If you want us to run M&E.
Learn moreImpact evaluation
Independent evaluation studies.
Learn moreBaseline and endline surveys
Designing comparable rounds.
Learn moreFAQ
Straight answers to the questions people ask most about this topic.
Can we import our log frame?
There is no log frame importer. We map your indicators to form questions during setup and agree how each indicator is calculated in the export. Baseline and target values stay in your reporting template, where your team already maintains them.
Is the dashboard really real time?
Progress updates as records sync during active field shifts, and every view shows the last update time. Records still on phones without network appear only after they sync, so the dashboard never shows stale data as live.
Can our CSR funder log in?
Yes, with a read-only viewer role if your agreement allows it. Viewers see progress and approved data but cannot edit records or forms, and their access is logged.
Do you do the impact assessment as well?
Bharat Survey also offers evaluation and survey services with field teams. Whether we should be the independent agency for a given project depends on the CSR rules and on any conflict with implementation work, which we discuss upfront.
India Nationwide, Hindi-first
Share your results framework or last donor report. We will show which fields come from the app and how the export would look.