Survey software price India can plan around

Three parts: a one-time setup (project, area data, forms, team onboarding), a plan term (3, 6 or 12 months) and the number of active survey seats (one per named volunteer). There is no per-response or per-submission charge — whether a volunteer files 20 surveys a day or 60, the seat stays the same. The exact quotation comes in writing after the demo, in INR, with a GST invoice.

The most common plan is 10–50 seats for 3–6 months for one constituency; the price depends on seats and term. We don’t list prices on the website because area data, form setup and training vary from project to project — and our plan tiers are not final yet. Tell us the area, team size and term in a 20-minute demo; the quotation follows the same day.

1 seat = 1 named person authorised to fill surveys in the field. It is not “how many logins at once” — otherwise 100 people could take turns on 10 seats and accountability for the data would vanish. The limit is enforced on the server and checked on every activation. A supervisor who fills surveys uses a seat; one who only reviews does not.

No. Removing one volunteer and bringing in another is a replacement — same seat count, no charge, just a history entry (who replaced whom, and when). Going from 10 to 11 seats is an upgrade — chargeable, and the limit rises after company approval and payment.

No. Seats are only for people who fill surveys in the field. The client Owner/Admin, Viewers who read reports, and booth in-charges or panna pramukhs who only file booth reports are field roles, not seats. A candidate can add their five closest aides as Viewers without spending a single seat.

Under per-response pricing every submission costs money, so you end up discouraging your team from doing more surveys and the budget is never known in advance. Under seat-based pricing the spend follows team size — as many seats as people in the field — and the monthly cost is known on day one. For door-to-door work, where one volunteer covers 20–40 homes a day, the seat model is usually simpler and more predictable.

SurveyCTO, KoboToolbox and ODK Cloud are overseas research tools with plans in USD, on a per-submission or per-project basis, and without India’s administrative layers (panchayat, ward, booth). Bharat Survey is a seat-based INR plan with a GST invoice, LGD-coded geography preloaded, GPS verification (not just a tag) and data hosted in India. Check their websites for their exact prices; we make no claims about them. XLSForm import lets their forms run here directly.

The biggest share is the field team — number of volunteers, days and daily allowance — not the software. Next comes the size of the area (one constituency or a whole district), survey length (10 questions or 60) and the sample target. Then quality control — back-check rate and number of supervisors. The calculator above shows how much allowance 10–20% fake surveys waste; that is where software earns its keep.

Bank transfer or UPI against an invoice, with a GST invoice and receipt. You get a reminder before the plan expires. A limited-term pilot (1 constituency / 1 block / 1 city, 5–10 seats) is available — terms are set in the demo, and the full plan is built on the pilot report.

New data collection stops and past data stays read-only — you can still view and export reports. Renew and everything is live again. Data is kept so you can export it later, and is deleted or anonymised when you ask — details in the privacy policy.

Formula: target homes ÷ (homes per person per day × field days). Sample: 12,000 homes, a short form (30 homes / day), 20 field days → 20 seats. A longer form means fewer homes a day and more seats or days. Don’t buy separate ‘buffer’ seats for absentees — replacements are free. Supervisors who only review and Viewers are not counted.

No. 1 seat = 1 named person = 1 authorised device. If morning and evening shifts are two different people, that is two seats. The rule exists for accountability: every survey carries one name, one phone and proof of its location. If a person leaves for good, that is a replacement — free.

No — there is no per-response or per-submission fee. A volunteer can file 20 surveys a day or 60 on the same seat. Only in photo-heavy projects (such as retail audits) can extra storage be a separate line item, and it is written into the quotation upfront.

NGOs and foundations are quoted from a separate plan list — tell us the type of organisation, project term and team size in the demo. For projects like baseline–endline, where there is no fieldwork in the months between, the term and seat conditions are written into the quotation accordingly.

We support the documents a tender or GeM purchase needs — technical specification, security and data-hosting details, permissions matrix, backup/restore documentation. The usual route: a pilot in one block or one local body, its report, then a scale-up plan. The department sets the procurement terms; we prepare paperwork to match.

The same day as the 20-minute demo, in writing: setup scope, number of seats, plan term, any separate line items, GST shown separately and payment terms. If it isn’t in the quotation, it won’t appear on the bill.