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Services · Evaluation

Independent field evidence for scheme and programme evaluation

Bharat Survey works as a third party evaluation agency in India for departments, PSUs and CSR foundations that need independent evidence on what a scheme delivered. We design the sample, run GPS-verified household and facility surveys with our own field teams and software, back-check a share of interviews, and hand over a report whose every number can be traced to a record, a location and a time.

Request an evaluation proposal How procurement works
  • Sampling plan and tools agreed before fieldwork
  • Every interview GPS-verified and time-stamped
  • Independent back-checks on a fixed share of records
  • Raw data, codebook and report delivered together
Constituency 172 · Survey round 2Updated 12s ago · sample
3,000
Target homes
2,184
Visits
1,962
Completed
1,871
Accepted
Daily accepted surveysLast 12 days
Location evidence
Survey #BS-0412
  • In areaInside approx. boundary
  • Accuracy±12 m
  • Time09:42 · fresh fix
  • Mock GPSNot detected
  • Interview length11 min
Added to accepted count
Survey 3/6 · AmenitiesOffline
How is drinking water in your area?
  • Comes regularly
  • Comes sometimes
  • Rarely / never
  • Don't know
✓ Section saved on phone · autosave
BackNext
Third party evaluationConcurrent evaluationImpact assessmentProcess evaluationBaseline & endlineScheme evaluationSocial audit supportM&E for public sector
Why independent evaluation

An evaluation is only useful if the people who ran the scheme did not also collect the evidence about it. That separation is the whole job.

Third party assessment agency

We sit outside the implementing chain. Enumerators report to our supervisors, not to the block or district office whose work is being assessed, and the data is locked the moment it syncs.

Evidence you can audit

Each record carries location, time, GPS accuracy and interview duration. A reviewer can open any figure in the report and see the underlying interviews and where they happened.

Field teams that reach the village

Hindi-first, offline-first survey app for low-network areas, trained local enumerators, and supervisors who re-visit a sample of households before any record is accepted.
Scope

Most scheme evaluations answer the same core questions in a different order: did the intended beneficiaries receive the benefit, did it arrive on time and in full, did it change the outcome it was meant to change, and would that change have happened anyway. We structure the study around the evaluation criteria the commissioning department uses — usually relevance, effectiveness, efficiency, impact and sustainability — and agree indicators for each before a single questionnaire is written.

Government scheme impact survey

A government scheme impact survey compares outcomes for beneficiaries against a credible comparison: an earlier baseline, a matched non-beneficiary group, or a phased rollout. We tell you in the inception report which comparison your data can support, and we do not describe convenience samples as representative of a district or state.

Process evaluation, performance evaluation, portfolio evaluation

Process evaluation looks at how delivery worked on the ground — selection, verification, payments, grievance handling. Performance evaluation measures outputs and outcomes against targets. Portfolio evaluation compares several schemes or districts side by side so a department can decide where to expand and where to redesign. Many terms of reference ask for a mix; we scope each component separately so the sample size and budget are honest about what each can conclude.

Typical deliverables

  • Inception report with evaluation matrix
  • Sampling frame and sample size note
  • Bilingual questionnaires and field manual
  • Clean dataset, codebook and do-files
  • Draft and final report with annexures
  • Presentation for the steering committee
Method

Five stages, each with a sign-off, so the department always knows what has been decided and what the data can and cannot say.

  1. 01

    Inception and evaluation matrix

    We read the scheme guidelines, MIS data and terms of reference, then map every evaluation question to indicators, data sources and a sampling plan. The department approves this before tools are built.
    Week 1–2
    Inception and evaluation matrix
  2. 02

    Tools, translation and pilot

    Questionnaires are built in the survey app with skip logic and range checks, translated and back-translated, and piloted in a non-sample village to fix wording and timing.
    Week 2–3
    Survey 3/6 · AmenitiesOffline
    How is drinking water in your area?
    • Comes regularly
    • Comes sometimes
    • Rarely / never
    • Don't know
    ✓ Section saved on phone · autosave
    BackNext
  3. 03

    Fieldwork with GPS verification

    Enumerators work offline and sync when network returns. Records from outside the assigned village or with very short durations go to review instead of being counted.
    Week 3–7
    Location evidence
    Survey #BS-0412
    • In areaInside approx. boundary
    • Accuracy±12 m
    • Time09:42 · fresh fix
    • Mock GPSNot detected
    • Interview length11 min
    Added to accepted count
  4. 04

    Back-checks and data quality

    Supervisors independently re-visit a fixed share of households with a short verification form. Mismatches are logged, investigated and reported in the methodology annex.
    Ongoing
    Constituency 172 · Survey round 2Updated 12s ago · sample
    3,000
    Target homes
    2,184
    Visits
    1,962
    Completed
    1,871
    Accepted
    Daily accepted surveysLast 12 days
  5. 05

    Analysis and reporting

    Findings are written against the evaluation matrix with denominators and confidence limits stated, and recommendations are separated from evidence so reviewers can judge each on its own.
    Week 8–10
    Analysis and reporting
Evaluation types

Different moments in a scheme need different designs. Pick the tab closest to your terms of reference.

Concurrent evaluation while the scheme is running

Short, repeated survey rounds that flag delivery gaps while there is still time to fix them — for example quarterly checks on beneficiary verification or payment delays.
  • Rolling samples each round
  • Dashboard for the nodal officer
  • Round-wise action notes
Constituency 172 · Survey round 2Updated 12s ago · sample
3,000
Target homes
2,184
Visits
1,962
Completed
1,871
Accepted
Daily accepted surveysLast 12 days
Sector experience areas

Examples of scheme types our methods are built for. We describe capabilities here, not past clients.

Agriculture & irrigation

PMKSY scheme evaluation agency

Household and plot-level surveys on irrigation access, water use and crop outcomes under Pradhan Mantri Krishi Sinchayee Yojana components, with GPS-tagged plot visits.
Natural resources

Watershed project impact assessment agency

Before-and-after measures of groundwater, cropping intensity and livelihoods in treated micro-watersheds, compared with untreated villages nearby.
Industry & region

NER industrial development scheme impact assessment

Unit-level surveys of enterprises that received incentives in the North Eastern Region: employment, investment, capacity use and whether units are still operating.
Housing & WASH

Asset and service verification

Existence and use checks for houses, toilets and tap connections, with photo evidence and structured questions on functionality.
Health & nutrition

Service delivery and coverage surveys

Facility and household surveys on coverage, quality and access, with privacy safeguards for sensitive questions.
Education & skills

Learning and placement tracking

School, trainee and employer surveys that follow outcomes over time with stable IDs for re-contact.

Our position on independence

Procurement

Most selection of agency for third party evaluation is done through a quality-and-cost-based process on GeM or an open tender. The strongest proposals are rarely the longest; they are the ones that state the sample size calculation, the verification method and the data handover format in plain terms. If you are drafting terms of reference, these are the clauses that protect data quality.

Clauses worth including

Ask bidders to name the share of interviews that will be back-checked and by whom, to deliver raw data with GPS and time stamps rather than only tables, and to state how out-of-area or very short interviews will be treated. Require a pilot and an inception sign-off before full fieldwork.

  • Minimum back-check share and independent supervisors
  • Raw data, codebook and questionnaires as deliverables
  • GPS, timestamp and duration fields on every record
  • Consent text and data retention period
  • Named team with field supervision ratios

How to engage Bharat Survey

Share the terms of reference or a short brief. We respond with a proposed evaluation matrix, sample size note and timeline. For GeM-based procurement, see the procurement page for the category and documents usually required; we do not claim empanelments we do not hold.

Send us

  • Scheme guidelines and ToR
  • Districts or blocks in scope
  • Available MIS or beneficiary lists
  • Timeline and reporting dates
  • Language of fieldwork

Not the right fit if

  • You need a certified statutory auditor rather than a field evaluation
  • The study requires clinical or laboratory testing
  • Results are needed in days, before a sample can be designed
  • The implementing agency must also collect the data

A good fit if

  • You need independent household or facility evidence
  • Fieldwork spans many districts with weak network
  • Reviewers will want to audit individual records
  • You want concurrent rounds as well as an end-line

Government survey solutions

Household, property and facility surveys with LGD-mapped geography and audit trails.

Learn more

GeM procurement

How departments usually procure survey and evaluation services, and what to ask for.

Learn more

TPQMA services

Third party quality monitoring for construction and infrastructure works.

Learn more

Empanelment

What empanelment processes usually require and how we respond to them.

Learn more
FAQ

Straight answers to the questions people ask most about this topic.

What does a third party evaluation agency do?

It independently collects and analyses evidence on how a scheme or programme performed — coverage, delivery quality, outcomes and impact — so that the department receives findings not produced by the team that implemented it.

How is third party evaluation different from monitoring?

Monitoring tracks routine indicators continuously, usually by the implementer. Evaluation is a periodic, independent study that asks why results happened and whether they can be attributed to the scheme.

How many households should an evaluation survey cover?

It depends on the indicator, the expected change, the number of districts that need separate estimates and the design effect of clustering. We share the calculation in the inception report instead of quoting a fixed number.

Can you work in areas with no mobile network?

Yes. The survey app works fully offline and syncs when network returns, while keeping each record's GPS location, time and duration for verification.

Sources: DMEO, NITI Aayog · OECD DAC evaluation criteria

शाम के समय कस्बे का हवाई दृश्य
India Nationwide, Hindi-first

Send the terms of reference or a one-page brief and we will reply with an evaluation matrix, sample size note and timeline.

Request a proposal See pricing